Case Study #1

Client: A small nonprofit dedicated to supporting democratic and justice activists and movements.

Challenge: The client had switched accounting systems twice in one year and did not keep up with the bookkeeping. They had inaccurate and missing information for some of the months and kept changing the way things were done. Additionally, the client had multiple programs which needed to be tracked based on funding source and also needed custom reports based on the funding sources. Lastly, the client was not too familiar with the sort of compliance that is required of nonprofits, including state charitable solicitation requirements.

Challenge: The client had switched accounting systems twice in one year and did not keep up with the bookkeeping. They had inaccurate and missing information for some of the months and kept changing the way things were done. Additionally, the client had multiple programs which needed to be tracked based on funding source and also needed custom reports based on the funding sources. Lastly, the client was not too familiar with the sort of compliance that is required of nonprofits, including state charitable solicitation requirements.

Resolution: Our team reviewed the client's chart of accounts and old accounting practices. We presented our solution which included using Xero software. First, we focused on cleaning up the books and rebuilding the books for months where data was missing and bookkeeping had not been maintained. With Xero, we were able to recreate the custom report the client needed and provide him with those monthly reports. Additionally, we were able to set up his bookkeeping so that each transaction would be matched to a funding source. Lastly, we assisted the client with any compliance requirements and questions he had.

Result: Our solution provided greater transparency to the client and simplified his grant reporting. With our oversight and guidance, the client's books became more organized and he was able to get greater insight into what his greatest expenses were for each funding source. Our client was given a sense of ease knowing that he was compliant and that he could come to our team with a question and receive a timely answer.