As more and more individuals respond to the growing needs in their communities, volunteers are giving back in record numbers. It is more important now than ever for nonprofit organizations to find ways to manage, utilize and maximize the output of their volunteers.
One of the best ways to maximize efficiency is to invest in a time management software to help you manage and track your volunteers. Keep reading to learn more about the benefits of time management software.
1. More Effective Volunteers or Make it Easy for People to Volunteer?
With employee scheduling software, your volunteers can quickly get their posted schedules sent to their smartphones via app notifications, email or SMS. They can see upcoming schedules, make shift swaps with pre-approved volunteers and make time off requests in seconds.
With Deputy’s cloud-based time clock app, volunteers can instantly clock in on an iPad with face detection technology or straight from their smartphone or Apple Watch. Timesheets are automatically calculated without any extra effort for accurate payroll. If a volunteer calls in sick, you can quickly find a replacement with Deputy’s intelligent Find a Replacement feature that considers overtime, penalty rates and salary costing.
2. Constant Communication
Ongoing communication with a large team is much easier said than done. One of the most important factors in effective communication is speed. If your messages are delayed, communication can break down. Providing an instant, mobile way for managers to communicate with their teams — and vice versa — ensures nothing is left to question. Deputy’s Newsfeed feature enables businesses to seamlessly communicate with a single person, small group, location or their entire business. Employees can get Newsfeed notifications via email or push notification.
3. Gather Your Volunteer Data
Time management software allows you to look at the types of volunteers you have and how best you can utilize them. What are their skills and experiences? What is their availability? What hours are they working? Knowing these answers will help you make better-informed decisions when scheduling volunteers.
4. Improved Accountability
For the same reasons that retention of paid staff is vital to an organization’s continuity, volunteer retention is key. Good accountability reflects a healthy organization. Time management software can help you collect and store your volunteer’s information so that you can easily reach out to any one of your volunteers at any time. Your volunteers can see their schedule directly from their phones reminding and ensuring that they show up at the correct time and place.
5. Manage Multiple Locations More Easily
When you are managing multiple locations, keeping track of which volunteers worked where, and when, can be a headache. With a universal, real-time employee scheduling software, you can make sure you and your volunteers are on the same page. You and your volunteers can quickly make the most optimized schedules to run a more effective nonprofit, even pulling someone (with proper training) from another location to cover an open shift somewhere else — all with just a click. In this way, your nonprofit as a whole runs smoothly and remains in sync across all locations.
Still With Me?
Time tracking is easy.
Gone are the days of pen and paper time entry. In this digital day and age, tracking time has never been more effortless. It’s finally just as easy for field volunteers to track time as it is for those in the office.
Still using pen and paper or Excel spreadsheets for time tracking? Try Deputy’s workforce management app to make it quicker for your volunteers to manage their schedules and clock in and out.
Information and blog provided by: Deputy.